Fiscal Clerk III (Permanent Part-Time) - Human Resources

Position Objectives:

Perform administrative and clerical functions in support of the Human Resources department.  Provide employee information and maintain a centralized office for employee documentation, Workers’ Compensation, benefits administration and employee relations.

Duties and Responsibilities:

DUTIES

• Provide employees with suitable written and verbal explanations of benefit options.
• Assist employees with completing benefit enrollment forms; process forms to enroll employees.
• Assist employees with those benefits issues that involve or can be impacted by the City (verification of enrollment versus disputes over percentages paid, services covered or not covered, etc.).
• Review and update monthly billing benefits. 
• Process employment verifications (with no salary history required).
• Explore alternative benefit offerings.
• Advise employees with respect to completing Workers’ Compensation forms, applicable City policies, etc.
• Review employee Worker’s Compensation injury reports, collect and/or review statements from witnesses and supervisor and determine if claim will be certified.
• Take appropriate action to expedite Workers’ Compensation claims as directed or needed.
• Coordinate and manage claim activity with BWC, TPA, and MCO; providing them with wage and other information necessary.

• Provide employees with routine employment and benefits information.

• Prepare information for and participate in labor negotiations.
• Apply knowledge of labor contract, salary ordinances and City policies, procedures and employment-related forms.
• Confer with department manager to update or create position description and create classified advertisement for Employee Recruitment.
• Review applicants’ materials, prioritize qualified candidates and select interviewees.
• Conduct interviews independently or in conjunction with department manager.
• Conduct reference inquiries and/or process requests for background check.
• Select and present pertinent topics for employee orientation.
• Actively participate in Employee Engagement program.
• Promote, organize and facilitate the City Wellness program and activities.
• Work with Wellness team to organize and supervise annual health fair.
• Maintain employee files in accordance with pertinent laws, regulations, policies and procedures.
• Attend and actively participate in meetings as required.
• Maintain and increase knowledge and skill through attendance at meetings, conferences, training seminars and in-service training sessions.
• Perform additional tasks as required or requested.           

Minimum Requirements:

KNOWLEDGE, SKILLS AND ABILITIES   (Required for satisfactory performance.  Those which may be acquired after hire are noted with an asterisk.)

Knowledge of: 

• State and Federal employment laws and regulations; Fundamentals of labor contracts.
• Workers’ Compensation rules, regulations and procedures.
• Basic payroll computation and processing procedures.
• Principles and techniques for personnel recruitment and selection.
• Fundamentals of benefit plans.
• Generally accepted practices for maintaining employment-related information.
• Standard office equipment including computers and related software for word processing and producing reports and spreadsheets.
• Department and City policies and operating procedures*

Skill and Ability to:

• Assess the strengths and weaknesses of applicants based upon an interview.
• Interpret and apply laws, regulations, contracts, and policies.
• Communicate effectively with others both verbally and in writing.
• Apply mathematical concepts for wage computation.
• Plan, schedule and organize multiple tasks.
• Organize work in a logical and efficient manner.
• Establish and maintain record-keeping systems.
• Perform accurate and efficient data entry using a computer keyboard.
• Coordinate and assign the daily work of others and ensure that work is accomplished.
• Develop and maintain effective working relationships with supervisors, co-workers and others.
• Work within budgetary, procedural and/or policy guidelines and constraints.
• Define problems, collect data, establish facts and recommend appropriate response or action.
• Maintain high level of confidentiality with discretion and professionalism.

Desirable Training and Experience:

MINIMUM EDUCATION AND EXPERIENCE      (Required to qualify for position)

Education:          Bachelor’s Degree in Business Administration.  Emphasis in Human Resources Management or similar discipline preferred.

Experience:        Two years’ paid work experience in a position with increasing responsibility for the coordination of payroll processing and human resources functions. Prior experience in the public sector highly desired.

 A different combination of education and experience may be acceptable if deemed equivalent.

Benefits:

Competitive wage and benefits package to include (but not limited to): 

• Direct Deposit Program
• Worker's Compensation Insurance
• Family Medical Leave, Bereavement/Funeral Leave, Jury Duty Compensation, Military Leave
• Holidays
• Sick Time (verifiable sick leave from other, Ohio Public Employers accepted with no limit)
• Vacation Time (Up to five weeks with other, verifiable, Ohio Public Service Time.) 
•  Pension Plan - Ohio Public Employees Retirement (OPERS)

• Email - [email protected]
• Fax - 440-639-4831 
• Mail - City of Painesville, HR Department, P.O. Box 601, 7 Richmond Street, Painesville, Ohio 44077
• In Person - Drop off at City Hall Security Desk, 7 Richmond Street, Painesville, Ohio (Open Monday-Friday, 8:00 a.m.-4:30 p.m.)